Travel Policy | WeVysya

OBJECTIVE

Travel Policy aims to guide the leaders and members on when can one avail the benefit of travel from WeVysya. It will provide greater autonomy and peace of mind for travellers, as they will have more control over their actions and will have no and will have no doubts about what they can or cannot do.

They will know what things are reimbursable, what things are not, whether they have to keep receipts, and so it eliminates all grey areas. This helps travellers know the rules and what is expected of them which can be a huge peace of mind to the financial department and help ensure overall business cohesion.

It will provide greater autonomy and peace of mind for travellers, as they will have more control over their actions and will have no and will have no doubts about what they can or cannot do.

To be responsible and prudent in spending the company’s money. A reasonable approach is to spend the money as if it were your own.

SCOPE

This policy is applicable to all WeVysya Founder, WeVysya affiliates Leaders, Members and Staff. This is the benefit provided to the leaders for the time and effort they have been spending in the best interest of the Organization.

Those who wish to travel will have to submit a request to Global Team In charge with the purpose of Travel with clearly mentioning the plan of action. Once it is approved, can further proceed with reservation.

Global team can submit their requests to Global President.

Global President, Global President Elect, Past Global President and the Founder can discuss among themselves and make a decision and present the request to Global Team In charge for the travel record of the organization.

Travel request to be submitted at least 30-45 days before the travel.

POLICY GUIDELINES/PROCESS

RESERVATION METHOD

The leaders of WeVysya who see the need to travel to different places for the benefit of the organization, needs to send a request mail to reachus@wevysya.com with their travel request. Once they received the approval email, then can proceed for further reservation of tickets and more.

SUPPLIERS

It is always recommended to take he services from the members of WeVysya who is into the category of Tours and Travels.

ACCOMMODATION

As any travel will include more of work, can always try to seek accommodation at our members hotels or something reasonably economical with all the required facilities in the room.

Once in a year can be a privileged stay (in a 4 start or above property) for all the leaders, depending on the contributions made to the organization and the growth of the organization.

METHOD OF PAYMENT

When leaders travel, they need to ensure to have all the bills intact and the reimbursement will be made against the bills only. Only the food if not had from restaurants can be exempted and reimbursed. The method or mode of payment will be to your account depending on the bills submitted.

QUALITY FINANCIAL REPORTING

Based on the claims made, Finance VP to submit to the global board as part of the annual reporting, on what are the travel expense incurred for the year, which helps amend travel policy for the upcoming year.